What is in your resume document properties? Check out quick tip #2.


The 2nd in our series of super quick tips to help you get your resume right, right from the start.


What is in your resume document properties? It had better not be someone else’s name! Find out how to check the hidden data in your CV or resume now.


Learn how to load up your document properties with metadata that might just increase how you score in an Applicant Tracking System (ATS). And learn why you should check it doesn’t have someone else’s name in it!

Your new résumé holds metadata in the document properties section to increase the chance of keywords being identified by Applicant Tracking Systems (ATS).

But what are document properties? What is metadata?

Office documents, like MS Word, are associated with properties that are also known as metadata. These properties help give information about the file. Title, author, subject, keyword, tag, file size, and date modified some examples of document properties.

To see your file’s metadata, open your new résumé in Word > File > Properties > Summary.

How do document properties affect your ATS score?

When you submit your résumé, it is stored by the the applicant software in its database. The system will then search your document for specific keywords that the recruiters or hiring managers programmed it to look for. Keyword searches include skills and work experience based on a particular job advertisement. It is important that your documents are created in your name, with a job title and keywords specific to the sector you are targeting since metadata includes text too.

ATS will give your document a higher ranking if it contains the keywords the employer is looking for.

Each time you send your résumé for a role, you should ensure that any specific keywords to the role you are applying for are included not only in the body of your application documents but in the properties as well. This little known ‘secret’ can make a big difference to the rankings of those documents screened by ATS.

You may also be able to copy and paste the job discussion into the ‘comments section’ of the document properties. This may influence ATS scoring.

It is equally important that you label your resume with a proper naming convention. We recommend the following format: your complete name – title of the position you are applying for – current month and year.

Example: BROWN, John – Sales Executive – April 2018

This format assists in locating your documents within databases held by employers and recruiters, assists Applicant Tracking Systems, and indicates to readers that the content is current.


Look out for quick tip #3, coming soon.

(updated 2021)

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